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Assistant Coordinator (Events Team)

Global Underwater Hub

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ASSISTANT COORDINATOR | EVENTS TEAM
GLOBAL UNDERWATER HUB


 
The Global Underwater Hub (GUH) is a new strategically focused, intelligence-led organisation that aims to transform the UK’s underwater industry into one of the largest and fastest growing industries in the country
 
Led and governed by industry, the GUH will represent, promote and support all sectors of the underwater industry by providing companies with the market information, connections and access to specialist expertise that they need to grow.

OBJECTIVES / SCOPE

The primary focus of the Assistant Coordinator (Events Team) will be to support and assist delivery of the full range of physical, online and hybrid events (exhibitions, conferences, workshops, meetings and webinars) organised and delivered by GUH. 
 
In addition, the role also has responsibility to assist with the update and maintenance of Company CRM system as well as the maintenance, development and update of electronic systems and mailing lists and any other admin duties that may be required.
 
This will initially be a temporary role with the GUH, for up to 6 months, with the possibility to be extended or become permanent as the position and function evolves.
 
KEY ACCOUNTABILITIES
 
Event and Conference support
  • Coordination of the bookings for GUH events
  • Assist with the collation of information for promotional literature. (i.e. speaker's photos and biographies) Documentation - programmes, delegate lists, badges etc
  • Prepare any information for delegates, for circulation and the website
  • Ensuring bookings are logged and that the paperwork is passed to the Accounts Assistant for invoicing

Subsea Channel support
  • Keeping a check on the applications for requests for access to online material
  • Responding to requests for USBs and mailing out

Membership Support
  • Follow up outstanding membership subscriptions
  • Producing membership certificates
  • Assist to maintain Company CRM system. Maintain, develop and update electronic systems and mailing lists
  • General admin assistance when required
  • Updating spreadsheets
  • Ensuring that all messages are dealt with efficiently and promptly
  • To assist with meetings – preparing the room with the correct number of seats and organising catering i.e. making/serving drinks and also tidying up afterwards
  • Work with the Office Manager to ensure the smooth running of the office and provide 
  • support when required to any member of the team
  • Other duties as directed by the Events Coordinator and Operations Director as required
 
Must portray a professional, corporate image to all visitors when representing GUH in the office and while working away from the office.

The ideal candidate will be computer literate and confident in using Microsoft Office and MS Teams. Training will be provided as required.
 
Qualifications & Experience
  • HNC / HND, Bachelor’s degree or equivalent relevant experience in a Media, Events or Communications related discipline
 
Specific Training / Specialist Skills 
  • IT literacy; able to pick up and learn new software tools quickly. 
  • Personal computer proficiency, Microsoft Office 365 and MS Teams skills essential
 
Personal Skills
 
  • Ability to work as part of a small team and to deadlines, as well as autonomously
  • Computer literate
  • Excellent verbal communication and inter personal skills. Has proven ability to interact with and develop respect with a range of stakeholders.
  • Positive ‘can do’ attitude.
  • Action orientated
  • High level of integrity and discretion in dealing with sensitive information
  • A keen attention to detail
  • Excellent organisational skills

NEXT STEPS

If you are interested in applying for this role, please send a CV and covering letter to Angus Brechin, HR Manager, Global Underwater Hub angus.brechin@theGUH.co.uk

If you have any requirements or adjustments that you may need assistance with throughout the application process, please contact Angus Brechin or call 01224 506600.